BROCK HOUSE WEDDINGS & SPECIAL EVENTS

The Brock House has been successfully planning events for over a decade. That means we’ve had a lot of firsthand experience working on events. If you are looking for the perfect venue to host your wedding, social event or business meeting you've definitely come to the right place.


Private Dining Information

WHAT ARE THE CAPACITIES OF THE SPACES USED FOR GROUP DINING & EVENTS?

 Nash Room Kent Room
Seated Events  

**. Please note, you will be required to pay for a minimum guest requirment.
If on the day of the event your numbers do fall below this minimum guest number,
you will still be required to pay for the minimum guest amount of that private room.
Min. 25 guest requirement

Max. Capacity 34-38 Guests

Dinner : Minimum spend $1750 on 
Food + Beverage
Prior to HST + 18% Gratuity

Lunch: Minimum spend $1000 on 
Food + Beverage 
Prior to HST + 18% Gratuity
Min. 40 Guest Requirement

Max. Capacity 50 Guests

Dinner: Minimum Spend $2500 on
Food + Beverage 
Prior to HST + 18% Gratuity

Lunch: Minimum Spend $1250
Food + Beverage 
Prior to HST + 18% Gratuity
Standing Cocktail Reception - NOT AVAILABLE DUE TO COVID 19   N/A       N/A

WHEN CAN I USE THE FACILITIES? 

Our two private dining rooms are available for luncheons Monday through Sunday beginning at 11:30 am and evening functions.

· Lunch: As early as 11:30am – 3:30pm (departure time)

· Evening:  As early as 4:30pm / Departure time 10pm on Sunday to Thursday, 11pm departure time Friday + Saturday

· Sunday Brunch 10:30am or 12:30pm NOT AVAILABLE AT THIS TIME / DUE TO COVID 19

· Breakfast Meeting: 9:00am (please speak to General Manager Maddison for details) NOT AVAILABLE AT THIS TIME / DUE TO COVID 19


WHAT ARE THE COVID 19 PROTOCOLS IN PLACE?

Although the government has allowed indoor dining + larger events, we need to emphasize that masks are still required of ALL guests and are to be worn unless seated at the table. This means if guests are NOT seated, they must wear a mask, if they are unable to wear a mask, a face covering of some sort must be worn. If guests are not abiding by this policy the deposit will be forfeited.

NO MINGLING IS ALLOWED AT THIS TIME, ALL GUESTS TO STAY SEATED

We hope you can understand that we still need to ensure the safety of our staff and all patrons dining with us. If you are not booking a private room and are proceeding with a non private event, we kindly ask that you and your guests stay seated for your duration of your dining experience unless to use the rest room. We need to ensure our other patrons due feel safe while dining with us.

As of September 22nd, all guests over the age of 12 who are dining indoors must provide proof of double vaccination (vaccination passport) as well as a photo ID. Failure to do so will result in not being able to attend event, no exceptions.

 

IS THERE A CHARGE TO USE THE SPACE?

There is no charge to use the space, however there are room minimums associated with the private room. All room minimums are based on food and beverage exclusive of tax and gratuity. Final charges are based on food and beverage sales plus HST & 18% Gratuity. If the minimum spend requirement is not met, the difference will appear as a room rental fee on the final bill.

NOTE: To secure privacy for your function, minimums must be met. For more information contact Private Events Manager Maddison at maddison@thebrockhouse.ca or directly at the restaurant 905-493-4031 


HOW ARE MENUS CREATED FOR MY FUNCTION?

All menus for private functions are pre-set based on current restaurant selections by our Chef Corey Duncan. Menus can also be tailored to dietary needs if requested. The group dining menus are based on our current selections. You are able to interchange items between dinner menus – prices will be adjusted accordingly. Food items are subject to current market prices.

Set Menu's can be found under the "Menu Tab" above, please look for a title with "Set Menus" to see current selection. All prices and items are subject to change without notice. 

 

HOW ARE THE COSTS DETERMINDED AT THE BROCK HOUSE?

Charges for functions are based on food and beverage sales plus 13% HST and 18% Gratuity.

 

ARE WE ABLE TO BE BILLED INDIVIDUALLY?

One bill is strongly recommended for larger groups however, we are able to provide separate bills. Please be aware that separate billing does take longer to process.

 

HOW ARE BEVERAGES COSTS MANAGED?

All beverages are charged based upon consumption per drink. Wine can be selected from our current list. All wine is charged based upon bottle consumed.

 

CAN I BRING MY OWN WINE INTO THE RESTAURANT FOR MY EVENT?

An additional charge of $25.00 corkage fee per bottle will be added to your bill. Corkage fee based on 750ml bottles. Bottles of wine brought into the restaurant must be purchased from the LCBO. Corkage fee only applies to wine. No liquor allowed.

 

IS THERE A BAR IN THE ROOM?

There is no bar in the room, however our staff will provide full cocktail service for your guests.

 

IF MY NUMBER OF GUESTS INCREASES OR DECREASES ON THE DAY OF MY FUNCTION, HOW WILL I BE BILLED?

The guaranteed number of guests attending is required 72 hours in advance of the function or private booking. The Event Coordinator or Management at The Brock House must be notified of these changes. You will be billed for the guaranteed number given or actual attendance; whichever is greater.  Please note, there are minimum spend requirements that must be met on food and beverage before tax and gratuity. Please inquire on room minimums with the Event Coordinator as they vary per day.

 

CAN I HOLD A MEETING IN THE PRIVATE ROOM?

Absolutely, however please keep in mind that although the room is private, it is not completely soundproof and the minimum expenditure must be met.

Nash Room – Door available to create Complete Privacy

Kent Room – No Door available to create Complete Privacy

 

DO YOU SUPPLY AUDIO-VISUAL EQUIPMENT?

If you need audio-visual equipment, we have the requirements to suit your needs. Our Nash Room features a 46” LCD Flat Screen which has a plug in for laptop computers (Mac & Windows PC accepted). Projector screen is available upon request. The Brock House does not have microphones or projection equipment. All additional equipment is to provided by you. 

 

WHAT ITEMS DOES THE BROCK HOUSE SUPPLY?

We print personalized group menus for each of your guests. The Brock House will also arrange for linen table clothes, napkins and chair coverings adding the charges to your final bill if required. If designated seating is required, please provide your own place cards.

 

CAN I BRING IN DECORATIONS FOR MY PARTY?

Decorations are welcomed into the restaurant, such as balloons, candles or floral arrangements for the table. Please no wall attachments, no confetti.

 

DO YOU ALLOW CAKES INTO THE RESTAURANT?

Given the rise in allergies and the severity of them, The Brock House does not allow outside food into the restaurant. We do not want any cross contamination with our food and do not want to be held responsible.  All set menu's (as well as our regular menu) include an in house dessert.  There are no exceptions for bringing in outside food. 

 

HOW MUCH DO YOU CHARGE FOR LINENS & CHAIR COVERINGS?

Linens can be ordered through the restaurant at the following cost.

Linen Table Cloths $10 per linen

Linen Napkins $.20 cents per linen – variety of colours available upon request

Event Coordinator or Management Team must be notified about linen requests 5 days prior to event.

 

HOW MUCH GRATUITY SHOULD MY PARTY LEAVE?

For parties of 10 or more gratuity of 18% will be automatically be added to your group’s bill. If you find the service and food exceptional, please feel free to leave a greater tip for our servers.

 

HOW FAR IN ADVANCE SHOULD I BOOK?

Bookings are made on a first-come, first-serve basis. Please contact The Brock House at 905-493-4031 or email our general manager Maddison Bryan at maddison@thebrockhouse.ca

 

HOW ARE PAYMENTS AND DEPOSITS MADE?

The signed confirmation form and a deposit of $200 is required to secure each room. This deposit will not be processed unless you cancel with less than 2 weeks notice from your event or if you do not show up on the date of your event. The Brock House does not accept cheques.

 

IS THERE A CANCELLATION FEE?

Your deposit is fully refundable unless the function is cancelled with less than 2 weeks notice, at which time the deposit will be forfeited.

 

WHAT IS THE EXACT ADDRESS I SHOULD USE FOR MY INVITATIONS?

The Brock House Kitchen & Bar

918 Brock Street North

Whitby, ON. L1N 4J6