BROCK HOUSE WEDDINGS & SPECIAL EVENTS
The Brock House & Hot Rocks has been successfully planning events for a decade. That means we’ve had a lot of firsthand experience working on events. If you are looking for the perfect venue to host your wedding or social event you've definitely come to the right place.
Private Dining Information
WHAT ARE THE CAPACITIES OF THE SPACES USED FOR GROUP DINING & EVENTS?
|Nash Room||Kent Room|
|Standing Cocktail Reception||50||70|
WHEN CAN I USE THE FACILITIES?
Our two private dining rooms are available for luncheons Monday through Sunday beginning at 11:30 am and evening functions.
· Sunday Brunch 10:30am or 12:30pm
· Breakfast Meeting: 9:00am (please speak to General Manager Maddison for details)
· Lunch: 11:30am – 3pm
· Evening: 5pm Sunday to Thursday
· Weekend Evenings Friday or Saturday Starting at: 5pm until 7:30pm OR 8pm to close
IS THERE A CHARGE TO USE THE SPACE?
There is no charge to use the space, however there are room minimums associated with each room. All room minimums are based on food and beverage exclusive of tax and gratuity. Final charges are based on food and beverage sales plus HST & 18% Gratuity. If the minimum spend requirement is not met, the difference will appear as a room rental fee on the final bill.
NOTE: To secure privacy for your function, minimums must be met. For more information contact Private Events Manager Maddison at firstname.lastname@example.org or directly at the restaurant 905-493-4031
HOW ARE MENUS CREATED FOR MY FUNCTION?
All menus for private functions are pre-set based on current restaurant selections by our “Red Seal” Chef Sean Lemmon. Menus can also be tailored to dietary needs if requested. The group dining menus are based on our current selections. You are able to interchange items between dinner menus – prices will be adjusted accordingly. Food items are subject to current market prices.
HOW ARE THE COSTS DETERMINDED AT THE BROCK HOUSE?
Charges for functions are based on food and beverage sales plus 13% HST and 18% Gratuity.
ARE WE ABLE TO BE BILLED INDIVIDUALLY?
One bill is strongly recommended for larger groups however, we are able to provide separate bills. Please be aware that separate billing does take longer to process.
HOW ARE BEVERAGES COSTS MANAGED?
All beverages are charged based upon consumption per drink. Wine can be selected from our current list. All wine is charged based upon bottle consumed.
CAN I BRING MY OWN WINE INTO THE RESTAURANT FOR MY EVENT?
An additional charge of $25.00 corkage fee per bottle will be added to your bill. Corkage fee based on 750ml bottles. Bottles of wine brought into the restaurant must be purchased from the LCBO. Corkage fee only applies to wine. No liquor allowed.
IS THERE A BAR IN THE ROOM?
There is no bar in the room, however our staff will provide full cocktail service for your guests.
IF MY NUMBER OF GUESTS INCREASES OR DECREASES ON THE DAY OF MY FUNCTION, HOW WILL I BE BILLED?
The guaranteed number of guests attending is required 48 hours in advance of the function or private booking. The Event Coordinator or Management at The Brock House must be notified of these changes. You will be billed for the guaranteed number given or actual attendance; whichever is greater. Please note, there are minimum spend requirements that must be met on food and beverage before tax and gratuity. Please inquire on room minimums with the Event Coordinator as they vary per day.
CAN I HOLD A MEETING IN THE PRIVATE ROOM?
Absolutely, however please keep in mind that although the room is private, it is not completely soundproof and the minimum expenditure must be met.
Nash Room – Door available to create Complete Privacy
Kent Room – No Door available to create Complete Privacy
DO YOU SUPPLY AUDIO-VISUAL EQUIPMENT?
If you need audio-visual equipment, we have the requirements to suit your needs. Our Nash Room features a 46” LCD Flat Screen which has a plug in for laptop computers (Mac & Windows PC accepted). The Kent Room has no audio-visual equipment but projector screen is available upon request. The Brock House does not have microphones or projection equipment.
WHAT ITEMS DOES THE BROCK HOUSE SUPPLY?
We print personalized group menus for each of your guests. The Brock House will also arrange for linen table clothes, napkins and chair coverings adding the charges to your final bill if required. If designated seating is required, please provide your own place cards.
CAN I BRING IN DECORATIONS FOR MY PARTY?
Decorations are welcomed into the restaurant, such as balloons, candles or floral arrangements for the table. Please no wall attachments, no confetti.
DO YOU ALLOW CAKES INTO THE RESTAURANT?
Given the rise in allergies and the severity of them, The Brock House does not allow outside food into the restaurant. We do not want any cross contamination with our food and do not want to be held responsible. We do have a pastry chef onsite that creates custom cakes for all occasions.
Please contact Maddison to receive custom cake pricing sheet.
HOW MUCH DO YOU CHARGE FOR LINENS & CHAIR COVERINGS?
Linens can be ordered through the restaurant at the following cost.
Linen Table Cloths $10 per linen
Linen Napkins $.20 cents per linen – variety of colours available upon request
Event Coordinator or Management Team must be notified about linen requests 4 days prior to event.
HOW MUCH GRATUITY SHOULD MY PARTY LEAVE?
For parties of 12 or more gratuity of 18% will be automatically be added to your group’s bill. If you find the service and food exceptional, please feel free to leave a greater tip for our servers.
HOW FAR IN ADVANCE SHOULD I BOOK?
Bookings are made on a first-come, first-serve basis. Please contact The Brock House at 905-493-4031 or email our general manager Maddison Neshevich at email@example.com
HOW ARE PAYMENTS AND DEPOSITS MADE?
The signed confirmation form and a deposit of $200 is required to secure each room. This deposit will not be processed unless you cancel with less than 2 weeks notice from your event or if you do not show up on the date of your event. The Brock House does not accept cheques.
IS THERE A CANCELLATION FEE?
Your deposit is fully refundable unless the function is cancelled with less than 1 weeks notice, at which time the deposit will be forfeited.
WHAT IS THE EXACT ADDRESS I SHOULD USE FOR MY INVITATIONS?
The Brock House Kitchen & Bar
918 Brock Street North
Whitby, ON. L1N 4J6