The Brock House

BROCK HOUSE Large group + private bookings

The Brock House has been successfully planning events for over a decade. That means we’ve had a lot of firsthand experience working on events. If you are looking for the perfect venue to host your wedding, social event or business meeting you've definitely come to the right place.

Private Dining Information

WHAT ARE THE CAPACITIES OF THE SPACES USED FOR GROUP DINING & EVENTS?

WHEN CAN I USE THE FACILITIES? 

The Nash + Kent rooms are available for Brunch, Lunch, Dinner + Cocktail events.

LUNCH | As early at 11:30am - 3:30pm departure time

SUNDAY BRUNCH | 1pm arrival - 4pm departure (buffet ends at 2:30pm)

SUNDAY - THURSDAY EVENINGS | As early at 4:30pm - 10pm departure time

FRIDAY + SATURDAY SEATED DINNER | As early at 4:30pm - 12am departure time

FRIDAY + SATURDAY COCKTAIL EVENT | As early at 7:30pm - 12am departure time

NON PRIVATE EVENT | 2.5 hour seating limit | 2 hour seating for Sunday Brunch

                                 Fri + Sat Seating times 4:30pm - 7:30pm or 8pm - close

BREAKFAST MEETING | 9:00am (please speak to General Manager Maddison for details) 

IS THERE A CHARGE TO USE THE SPACE?

There is no charge to use the space, however there are room minimums associated with the private room. All room minimums are based on food and beverage exclusive of tax and gratuity. Final charges are based on food and beverage sales plus HST & 18% Gratuity. If the minimum spend requirement is not met, the difference will appear as a room rental fee on the final bill.

Please inquire by email (see below) for room minimum spends and guest minimum requirements. 

NOTE: To secure privacy for your function, minimums must be met. For more information contact Private Events Manager Maddison at maddison@thebrockhouse.ca or directly at the restaurant 905-493-4031 ext 3

FAQ | GENERAL BOOKING INFORMATION

IS THERE AN ADDITIONAL CHARGE FOR THE ROOM?

There is no charge to use the space if the minimum spend on food and beverage as well as the minimum guest capacity (if applicable) is met. All room minimums are based on food and beverage sales exclusive of taxes and gratuity. Final charges are based on food and beverage sales plus 13% HST as well as 18% gratuity. If the minimum spend requirement is not met, the difference will appear as a room rental fee on the final bill.

HOW FAR IN ADVANCE SHOULD I BOOK?

Bookings are made on a first come first serve basis. Please contact Maddison / Event Team at 905-493-4031 ext 3 or by email at maddison@thebrockhouse.ca. We do NOT hold rooms or areas for inquiries. To secure your bookings a contract must be signed with deposit.

WHEN CAN I BOOK A COCKTAIL EVENT?

The only exceptions for booking a cocktail events is during our Sunday Brunch or an evening event prior to 7:30pm on a Friday or Saturday night.

WILL THERE BE ENOUGH PARKING FOR MY GUESTS?

Yes we are a stand alone building, with parking on either side of our building. We also recommend car pooling as parking spots can fill up with regular dining patrons.

CAN I HOLD A MEETING IN THE PRIVATE ROOM?

Absolutely, however please keep in mind that although the room is private, it is not completely soundproof.
Nash Room | Glass door available to create complete Privacy
Kent Room | No door available to create complete privacy

DO YOU SUPPLY AUDIO-VISUAL EQUIPMENT

If you need audio-visual equipment, we have the essentials to suit your needs. Both private rooms have a 46" LCD TV with a HDMI plug in for your laptop (Mac + Windows PC Accepted). We have a projector screen available upon request. The Brock House does not have projector equipment. This will need to be supplied by you. Due to noise travel within the restaurant we do not allow microphones, live music, karaoke or loud levels of music.

FAQ | BILLING + CONTRACTS

HOW ARE PAYMENTS + DEPOSITS MADE?

A signed contract form along with deposit is required to secure your event. The deposit is processed when completed contract is received. The deposit is forfeited if you cancel with less than 2 weeks notice, 4 weeks notice during high season of November + December. The deposit is 25% of the minimum spend requirement. The deposit amount will be deducted from your bill at the end of your event. Payment on the day of the event can processed with any major credit card, debit or cash. We do not accept cheques.

IS THERE A CANCELLATION FEE?

Your deposit is fully refundable unless the event is cancelled with less than 2 weeks notice or 4 weeks notice during the months of November and December. If cancellation is less than required cancellation time your deposit is forfeited.

HOW DO I CANCEL MY EVENT IF NEEDED?

Cancelling an event must be in writing and email directly to Maddison at maddison@thebrockhouse.ca. No exceptions.

IS GRATUITY INCLUDED?

Yes, an 18% gratuity is applied to the bill(s) for all private events or reservations of 10 guests or larger. If you find the service and food exceptional please feel free to leave an additional tip for our staff.

IF MY NUMBERS INCREASE OR DECREASED ON THE DAY OF THE EVENT, HOW WILL I BE BILLED?

The guaranteed number of guests attending is required a minimum of 72 hours in advance of the event booking. The event coordinator must be notified of any changes to guest count. You will be billed for the guaranteed number given or actual attendance; whichever is greater. Reminder, for minimum guest capacities (Friday + Saturday evenings and Sunday Brunch) if your guest numbers fall below the minimum requirement you will be billed for the minimum guest capacity requirement.

CAN WE BE BILLED INDIVIDUALLY?

One bill is strongly recommended for larger groups and private events, however we can provide separate bills if needed. Separate billing does take longer to process, so please be patient. We do not offer separate billing for food for Hors D’oeuvres events, drinks can be billed separately. If you decide to do separate billing, be aware, the organizer who booked is responsible for reaching minimum spend and minimum capacity (if applicable) if it is not reach this cost will be added to the organizers bill.

FAQ | DECOR, SET UP + FINE DETAILS

WHAT DECOR ITEMS DOES THE BROCK HOUSE SUPPLY?

We print personalized menus for each of your guests. We can arrange for linen table clothes and coloured linen napkins as an additional charge to your final bill if required. We provide our black linen napkins at no charge. Add on table linen or specific coloured napkins do not go towards the minimum spend requirement. If designated seating is required, please provide your own place cards and seating plan for guests (if applicable).

HOW MUCH DO YOU CHARGE FOR TABLE LINEN + LINEN NAPKINS?

Linens can be ordered through the restaurant at the following cost.

Linen Table Clothes $10 per linen (roughly fits up to a table of 8)
Linen Napkins $0.20 cents per linen - variety of colours available upon request.

Linen orders must be given a minimum 1 week prior to event, if you require a certain colour allow longer than 1 week.

CAN I BRING IN DECORATIONS?

Decorations are welcomed into the restaurant, such as balloons, candles in votives and floral arrangements for the table. Our staff are more than happy to assist with set up for decorations, we kindly ask decorations are dropped off earlier in the day or the day prior with instructions of set up. This will need to be coordinated with Maddison. Please no wall or window attachments or confetti of any kind. Please note, any damage to TBH property will result in a forfeited deposit.

I AM SENDING INVITATIONS, WHAT SHOULD I INCLUDE?

We kindly ask that you wait to send invitations until event is booked. For Brunch events, we recommend you letting your guests know the buffet ends at 2:30pm so to arrive promptly at start time of event of 1pm. Please do not put an earlier time on your invitations in hope the room / tables are set for an early start time. We always recommend letting guest know if there is an end time, a cash bar, separate billing, gratuity, pricing (if applicable) so your guests are well informed prior to event.

WHAT IS THE BROCK HOUSE ADDRESS?

The Brock House Kitchen & Bar
918 Brock St. N
Whitby, ON.
L1N 4J6

FAQ | FOOD + DRINK 

IS THERE A BAR IN THE ROOM?

There is no bar, however our staff will provide full cocktail service for your guests.

DO YOU HAVE DRINK PACKAGES?

We do not offer drink packages, all drinks are charged by consumption. We can work with you to create a modified / reduced drink menu for your guests to suit your budget. We strongly recommend selecting wine for your event, wine will be charged only by what has been opened. We do not leave wine on tables, we offer full wine service, only opening wine as needed.

DO YOU OFFER A KIDS MENU?

We offer set menu’s for children under the age of 10. Upon booking we would need to know your guests count of adults vs kids. You are more than welcome to have children order from the set menu selected for all your guests. We do need to know upon booking if the Kids set menu is required.

CAN WE BRING IN OUR OWN FOOD OR CAKE?

Given the rise in allergies and the severity of them, The Brock House does not allow outside food of any kind into the restaurant. We do not want any cross contamination and do not want to be held responsible if the food is not properly stored and made to food safety standards. We hope you can understand we are a full service restaurant that offers different dessert options for our guests. Our set menus all come with an individual dessert to finish the meal, we offer dessert stations which can be found on our hors d’oeuvres list, we also have our TBH 6 layer chocolate cake that can be pre-ordered for larger groups and private events.

CAN MENUS BE TAILORED TO SUIT MY EVENT?

All menus for larger groups and private events are pre-set based on the current restaurant selections by Chef Corey Duncan. That being said, menus can be tailored to dietary restrictions if needed. We can certainly interchange items between set menus, prices will be adjusted accordingly. Food Items are subject to current market prices and are subject to change without notice. Set menus are required for private events regardless of group size. Non private events, set menu requirements are based on days of the week and season.

FAQ | NON PRIVATE EVENTS

CAN I BOOK AN EVENT THAT IS NOT PRIVATE?

Yes absolutely, depending on the size of your group we can certainly accommodate as a non private event. Please keep in mind, depending on your guest numbers, day and time of the week it is to our discretion if a Set menu is required for your booking.

DO I NEED A CONTRACT IF I DONT GO PRIVATE?

Yes, with all set menu bookings private or not, a contract with deposit is required to proceed and secure your booking. Contract for non private events is a standard rate of $300. The deposit will be put towards your bill at the end of your event. If you have separate bills and your bill falls below the amount due we will refund the difference back on to your card.

DO YOU HAVE SEATING TIMES?

Yes, especially during our peak season of November + December. For non private events on weekends we offer two seating times that are 2.5 hour seating limit. The first seating is 5PM - 7:30PM or 8PM to close. These timings are at the discretion of TBH based on date and number of guests.

**All Information is subject to change without notice. 

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